Tools

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Tools
Check out our library of practical tools, best practice insights and resources, designed for government professionals and suppliers. Stay tuned as we add more!

All Tools

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The Institute for Public Procurement (NIGP) released the second part of a series on IT Software Procurement. The first practice on IT Procurement provided an overview of the four commodity types of software, hardware, services, and support, and maintenance. ...
Public sector organizations may experience great benefit from business intelligence (BI) solutions, but not without diligence in the planning process to understand why they need it and which business challenges are to be solved. This was one of several ...
The Dutch ministry of justice and safety has published a guidance document on innovation-oriented procurement, which it believes will be of use to other governments and public bodies. It is essentially a toolbox and step-by-step guide covering the process ...
If you're planning to buy a business intelligence solution, how will you make sure your project isn't one out of every two that will fail ? There are common reasons for this high failure rate, and some relatively easy steps that you as a buyer can take ...
A report from techUK argues that for the government to deliver its transformation and growth commitments, it must make a step change in procurement in central government and the wider public sector. The report discusses how procurement can act as a tool ...
Public procurement veteran Steve Gordon talks best practices, future of cooperative purchasing, and much more. In interviews he’s conducted with officials at large public procurement agencies, Gordon has found that procurement teams tend to focus their ...
On this most recent episode of the Public Procurement Leaders podcast, host Raj Sharma interviewed Jack Pellegrino, Director of the Office of Purchasing and Contracting for the County of San Diego about what excites him about his job, his organization's ...
Governments across the world are increasingly leveraging procurement technologies. At Public Spend Forum’s inaugural Public Procurement Technology Symposium, we had four great examples of organizations implementing solutions to improve their processes. ...

Cost, Risk, and Innovation

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A report from techUK argues that for the government to deliver its transformation and growth commitments, it must make a step change in procurement in central government and the wider public sector. The report discusses how procurement can act as a tool ...
Governments across the world are increasingly leveraging procurement technologies. At Public Spend Forum’s inaugural Public Procurement Technology Symposium, we had four great examples of organizations implementing solutions to improve their processes. ...
Public Spend Forum is on a mission to connect buyers and suppliers in the public sector to reduce waste, drive innovation and accelerate impact. One of the ways we pursue this mission is through our educational webinars and events channel: Modernizing ...
The eafip initiative has created a series of short videos showcasing successful European innovation procurement implementations. They feature individuals, including both public procurers and suppliers, talking about how they successfully developed and ...
The InnProBio European project has launched an online toolbox for bio-based procurement in the public sector. The toolbox is a starting point for public buyers to learn about the various bio-based products available on the market when considering alternatives ...
Back in June we reported on the Open Contracting Innovation Challenge   - a competition run by the Open Contracting Partnership and the Open Data Institute to recognise ground-breaking data-driven ideas for improving public procurement. Open contracting ...
Government professionals looking to modernize their legacy IT systems have reason to be optimistic as we begin the new fiscal year. Building on the Trump Administration’s sustained interest in improving government technology (a trail well blazed by his ...
Washington, D.C. will be the lead city in the East Coast expansion of the Startup in Residence (STiR) program, the San Francisco-born program that fosters collaboration between startups and government agencies. The Office of the Chief Technology Officer, ...

Data and Technology

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Public sector organizations may experience great benefit from business intelligence (BI) solutions, but not without diligence in the planning process to understand why they need it and which business challenges are to be solved. This was one of several ...
If you're planning to buy a business intelligence solution, how will you make sure your project isn't one out of every two that will fail ? There are common reasons for this high failure rate, and some relatively easy steps that you as a buyer can take ...
Governments across the world are increasingly leveraging procurement technologies. At Public Spend Forum’s inaugural Public Procurement Technology Symposium, we had four great examples of organizations implementing solutions to improve their processes. ...
Public Spend Forum is on a mission to connect buyers and suppliers in the public sector to reduce waste, drive innovation and accelerate impact. One of the ways we pursue this mission is through our educational webinars and events channel: Modernizing ...
Governments and public-facing organizations around the world generate and capture enormous amounts of data. Increasingly, they are looking to technology as the way to transform every process, from connecting data and generating reports to visualizing ...
Join Public Spend Forum and industry suppliers for a discussion outlining advice on structuring solicitations for public procurement technology. Hear from suppliers on what makes a good solicitation and key issues they face in the public sector as part ...
Here's one advantage the public sector has over the machines: drones can't do our jobs until we figure out how to procure them.  So at the risk of accelerating a dystopian state, we're hosting a webinar on how to buy drones. Why? Because let's face it, ...
Washington, D.C. will be the lead city in the East Coast expansion of the Startup in Residence (STiR) program, the San Francisco-born program that fosters collaboration between startups and government agencies. The Office of the Chief Technology Officer, ...

Organization and Culture

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If you're planning to buy a business intelligence solution, how will you make sure your project isn't one out of every two that will fail ? There are common reasons for this high failure rate, and some relatively easy steps that you as a buyer can take ...
Governments across the world are increasingly leveraging procurement technologies. At Public Spend Forum’s inaugural Public Procurement Technology Symposium, we had four great examples of organizations implementing solutions to improve their processes. ...
It makes a nice change to actually report on a public sector ‘good news’ story. This one in particular is a successful procurement transformation story in the UK Blue Light, or emergency services, sector. It was undertaken by Mike Fairbotham, Associate ...
The latest excuse for Americans to divide themselves into warring camps is over the fate of Confederate Civil War monuments. One camp says these are offensive lionizations of slaveholders, while the other says they are part of our heritage and that taking ...
On August 8, Jack Pellegrino, Director of Purchasing & Contracting for the County of San Diego, presented a webinar on how public procurement is a service profession and the importance of customer service within this area. While providing good customer ...
Philadelphia officials in the procurement department knew they had an aging, outdated system that made it difficult for vendors to compete for city work, which made it difficult for the city to get the best available quality and prices. So they got to ...
This is an interesting story from the small town of Sheridan, Wyoming, which is revamping it procurement processes. Including improvements to the contracting audit system, the city is implementing a new purchase-card platform to help improve spending ...
This report lays out and discusses key practices in green, sustainable public procurement and supports each of these practices with rich country-level case studies. The key practices are individually and collectively informative and can also be applied ...

Planning and Market Analysis

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The Research Data Alliance (RDA) builds the social and technical bridges that enable open sharing of public sector data across Europe. Supporting Public Procurement in Europe it released this week (24 July) 4 Recommendations for Open Data Sharing published ...
On July 24, Dr. Steven Kelman, Professor of Public Management at the Harvard Kennedy School of Government presented a webinar for suppliers interested in entering the government market. "Selling in the Government - Understand How the Government is Different ...
Public Spend Forum Europe (PSF Europe) provides an article overview of  a recent report from the Sustainability in Public Procurement (SPP) Regions project.  SPP Regions is promoting the creation and expansion of 7 European regional networks of municipalities ...
In this brief tutorial,   DeltaBid   illustrates three useful d ata cuts to support your broader supply market analysis efforts. Public Spend Forum has a broader set of key principles around conducting supply market analysis, as well as training ...
This case study provides an example of developing print requirements by first confirming the underlying organizational need. Further, the case study underscores confirming what the market is able to offer prior to establishing a bid/tender/RFP strategy. ...
This article presents helpful tips and perspectives on conducting market analyses.   Add these tips to your tool box for conducting market analyses – specific tips covered include: supplier market analysis, demand analysis, supplier interviews, and spend ...
This article focuses on the actual gathering of requirements as part of requirements development and writing. While not written with a procurement context specifically in mind, it does provide helpful tips on gathering requirements. In addition to the ...
This article focuses on key principles with several supporting mini-case studies, describing and illustrating the principles behind early market engagement as a critical part of requirements planning. The article is written specifically for the public ...

Procurement Role and Metrics

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On this most recent episode of the Public Procurement Leaders podcast, host Raj Sharma interviewed Jack Pellegrino, Director of the Office of Purchasing and Contracting for the County of San Diego about what excites him about his job, his organization's ...
Download a preview of Public Spend Forum’s inaugural Public Procurement Technology report today! Join us for the first ever Public Procurement Technology Symposium , to be held on October 18 , 2017. As governments all around the world search ...
TRADITIONAL PRACTICES VS MODERN-DAY REALITIES Public sector procurement practices are based on the fundamental principles that procurement must be fair, open, and transparent. That you must say what you will do, say so in a public fashion, and do what ...
It seems like every purchasing/acquisition leader I talk with (in both the private and public sectors,) as well as many or most of the practitioner-directed literature I read discusses their organization’s transformational journey. In my experience, ...
Product innovation in the U.S. Department of Defense follows an implicit rule: “Better, cheaper, faster—pick two.” Today, the military is simultaneously confronted with declining budgets, skyrocketing system development costs, and a diverse spectrum of ...
Over the years, speakers at the Senior Supply Management Executive Summits hosted by Michigan State University have shared leading-edge ideas and effective strategies as well as defined challenges that remain to be addressed. Four common themes can ...
The Coalition for Government Procurement has released a statement in response to Rep. Mac Thornberry's defense acquisition reform proposals, which largely focused on improving the Department of Defense's purchase of commercial items. The Coalition applauded ...

Solicitation and Award

1 to 8 of 23 total
Government professionals looking to modernize their legacy IT systems have reason to be optimistic as we begin the new fiscal year. Building on the Trump Administration’s sustained interest in improving government technology (a trail well blazed by his ...
CSRA won the National Security Agency’s (NSA) Groundbreaker recompete to modernize portions of the intelligence community’s IT infrastructure. The agency awarded the tech firm the first of three portions of its classified contract and is expected to make ...
The General Services Administration (GSA) posted detailed data on how the $50 billion Enterprise Infrastructure Solutions (EIS) contract might be divvied up. The newly released information includes coverage details for the 932 Core Based Statistical Areas ...
One of the most satisfying projects I'm involved with these days is the George Cronin Award for Procurement Excellence, a national award for innovation presented by the National Association of State Procurement Officials. I saw a very insightful statement ...
This case study provides an example of developing print requirements by first confirming the underlying organizational need. Further, the case study underscores confirming what the market is able to offer prior to establishing a bid/tender/RFP strategy. ...
At the end of last year, the UK’s National Audit Office issued a very useful document titled “ Commercial and contract management: insights and emerging best practice ”. We did provide a n initial overview of it here , and now we are into a more detailed ...
Colorado has moved to a system of "mini-bids" for its IT procurement, pre-qualifying a set of vendors to allow for quicker response and implementation times. "It was our first shot at doing it and I think as we've been in this for two years now, we've ...
This article on writing requirements is from the International Council on Systems Engineering (INCOSE). Writing requirements is an important part of the trade they represent. In this article, INCOSE shares their perspectives on writing good requirements, ...

Sourcing and Category Management

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Government professionals looking to modernize their legacy IT systems have reason to be optimistic as we begin the new fiscal year. Building on the Trump Administration’s sustained interest in improving government technology (a trail well blazed by his ...
TRADITIONAL PRACTICES VS MODERN-DAY REALITIES Public sector procurement practices are based on the fundamental principles that procurement must be fair, open, and transparent. That you must say what you will do, say so in a public fashion, and do what ...
In the never-ending quest to deliver more value, procurement organizations are trying to squeeze more savings and innovation out of spend categories. But, eventually the well starts to run dry, and when that happens, you need to either get more out of ...
If you pay attention to the federal market, you'll notice something strange. Few small businesses successfully manage to support commercial and federal sector clients at the same time. Here's some data: Over the past five years about 80 companies have ...
Drones have many potential and diverse applications for government, but with the technological and regulatory environment quickly evolving, purchasing them presents different procurement challenges. The National Association of State Procurement Officials ...
Summer is the silly season in federal government contracting. When it comes to business development, many events that most of us go to are on temporary hiatus until September to allow for vacations that limit attendance, so what do we do? Well, there ...
We mentioned in our Newswire last week that the UK’s Local Government Association (LGA) – a membership of councils working to influence central government on issues that matter to local authorities - had released its National Technological and Digital ...
UK Local Government Association (LGA) on July 11 released its ‘National technological and digital procurement category strategy’ guidance. It is intended to help councils make the right choices in procuring contracts for IT services. The strategy calls ...

Supplier and Contracting Management

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The EU and national procurement regulations and defined processes are designed to achieve several objectives. They aim to achieve the best value supply for the taxpayer, to open up and stimulate public sector supply markets and to protect the citizen ...
At the end of last year, the UK’s National Audit Office issued a very useful document titled “ Commercial and contract management: insights and emerging best practice ”. We did provide a n initial overview of it here , and now we are into a more detailed ...
Public Spend Forum Europe (PSF Europe) provides an article overview of  a recent report from the Sustainability in Public Procurement (SPP) Regions project.  SPP Regions is promoting the creation and expansion of 7 European regional networks of municipalities ...
Public Spend Forum Europe (PSF Europe) provides an article overview of the content and findings of a recent document released by the National Audit Office (United Kingdom) on the topic of “be an attractive client”.  The overview presented highlights that ...
At the end of last year, the UK’s National Audit Office issued a very useful document titled “ Commercial and contract management: insights and emerging best practice ”. We did provide an initial overview of it here , and now we are into a more detailed ...
Professor Steve Kelman (Professor, Harvard University’s John F. Kennedy School of Government and Senior Advisor to Public Spend Forum) shares his perspectives on why small, innovative firms can have a hard time selling to government (especially Federal ...
The Chartered Institute of Purchasing and Supply (CIPS) presents a comprehensive guide book to managing contracts. This guide covers key principles across the entire contract life cycle. As mentioned in the introduction: “This guide is intended to cover ...
With an eye toward achieving ultimate business and mission benefits, Open Windows Software along with The Chartered Institute of Procurement and Supply Australasia (CIPSA) presents best practices in contract management.  Each of the 12 best practices ...